Quickbase

Avantages

My favorite aspect of the workflow was that it could be constructed using a variety of different methods. QuickBase is an excellent tool for visualizing and sharing data. As a data store and visualization tool, it's a great fit. I appreciated the ease with which I was able to import all of my existing data from a variety of different applications.

Inconvénients

You could take a picture of your receipt or document and save it on your phone, which would allow you to transfer it to another device. Taking a photo with your phone is now more accessible than ever before, even if you don't have access to a scanner.

Avantages

The customization capabilities are impressive. You can create pretty much anything using this software, and what's even more impressive is that you can gather data using this software. I used it to create satisfaction surveys (both internally and externally) and it proved to be an invaluable tool in that sense. Additionally, this software proved to be a fantastic asset with maintaining patient portals, employee profiles, etc.

Inconvénients

Unfortunately, profiles (as easy as they are to create) are very easy to delete and screw up. You can manipulate security access and such, but if someone makes a wrong move and deletes a profile (or worse, a FIELD), you're in trouble. ALL of that data will be lost if that happens. It would be nice to have an automatic backup of some sort just in case, but we did not find that to be an option in our testing and use of the product. There are a few odd quirks, as well -- for instance, you may have to create relationships that are multi-faceted or "backwards" to get profiles to "talk" to each other. Sometimes that feature is not as intuitive as you might hope.

Avantages

Quickbase is offers excellent features including project management, task management, alert/notification, reporting and pre-built templates that makes your work easy and quick same as it's name.

Inconvénients

As I notice sometimes when task status notification not worked properly but it's not a major issue it happens rarely.

Alternatives envisagées 

Avantages

The flexibility, ability to query reports on demand, employee tracking, internal applications that are able to be built off QB, along with many other internal applications. Able to easily code alerting to employees based on alerts, allow them to manage assignments and tasks, keep track of their projects and schedule, and ultimately save our company money.

Inconvénients

Reliability on services is sometimes difficult. If something breaks, you will need to understand what is broken and alert Quickbase. There is only so much you can troubleshoot before waiting on QB.

Avantages

- Users can be taught how to use main features in short period of time.
- Graphical interface gives good reporting of metrics.
- Easy to use as a ticketing and request tool for interactions with clients.
- Easy to find/locate previous tickets for prior projects and work.
- Ability to make sub-tasks of a projects allows work to be split up and assigned.

Inconvénients

- Inability to take more the three attachments for a particular project seems space limiting for larger endeavors.
- Limited number of user licenses means only certain people can use/create tickets.

Avantages

QuickBase is an incredible tool for modeling business processes. I've seen it used for everything from small TODO lists, where a tool like Asana is overkill, to running the inventory and procurement process for Fortune 500 companies. It's sweet spot, though, is providing a way for small teams to customize their business processes. For this, it's an incredibly valuable tool.

Inconvénients

The pricing and licensing makes it tough to get started. This is a tool that would benefit from a large store of apps. Like a connection to Asana or Trello, the ability to push GPS coordinates from a cellphone (for field service operations), etc. It's hard to get started developing these because they don't have developer accounts, and the trial is only 30 days long.

Avantages

Cloud-based program.

Inconvénients

Convoluted, poor customer service, slow loading tables.

Avantages

This software can be customized for your companies specific needs, can generate work orders and dispatch them, can be accessed via mobile app or web browser and has completely customizable reporting.

Inconvénients

Unlike other work order generating platforms, this does not have a chat feature for the person work orders are dispatched to and the dispatcher integrated within the system.

Alternatives envisagées 

Pourquoi passer à Quickbase

Avantages

Once you got the hang of it it was easy to use. It’s great to be able to set timelines to each project and being able to implement templates helps make the process quicker.

Inconvénients

This software lacks a lot of features that should be integrated and contacting support can be a pain. This software would be ideal if it intertwines more aspects that would allow users to send information to others and let other users access features and timeframes. We had to print out each form and attach them which was very old school and time consuming.

Avantages

The features of Quickbase are great. That is undeniable. The features allow for data integrity through the entire creation and implementation of it. User Roles came in handy to keep data secure from within the company. There are a lot of tools to accomplish almost any data point that is trying to get captured.

Inconvénients

The biggest con is the way they have backed my company into a bad position. We had a rep that helped us get a plan that worked for our company, tailored to us. Quick base just came back this year and stated we needed to double our user count and were going to see a price increase on top of user count. So the tailored plan we started with in 2018 was no longer available. We tried to work with Quickbase Account Rep. to no avail. We are now in the process of switching to another vendor. So if you are a small business looking into Quick base, my word of advice is STAY AWAY! They get you using their platform, then you see the price hikes later, like in the middle of a pandemic. Good business model.
-Disgruntled Database Admin

Alternatives envisagées 

Pourquoi passer à Quickbase

Avantages

Management of extensive order database, quoting system embedded and ability to track fluctuations in customer base. Multiple seats can interact in the same system.

Inconvénients

I would like to see a merge feature as companies merge or buyout locations to clean up our system as we go along. Editing is fairly simple but time consuming.

Avantages

This App is basically an excel sheet on steroids.

Inconvénients

The app takes you through multiple steps to save, add or edit an app page. When it comes to process, this app will make you click "Edit" then once you enter your data you have to click "save". The "premier" users or platinum users is ok but when you try to speak to them, all you get is "good luck going else where" . The fact is, they will lure you in, but lets face it. once you move your database in, they count on you not moving it out.

Alternatives envisagées 

Pourquoi passer à Quickbase

Avantages

The platform is simple. It encourages organizations to use single sign-on for access to many of the tools needed during the work day. These tools can consist of booking travel, reporting expenses, hotel website, airline websites, file sharing tools, 401k information, benefits, links to where policies are shared, internal scheduling, etc. Lots of positive notes on the ease of use side, however, not all applications are supported.

Inconvénients

The platform itself is well built, however, the improvements on allowing many more solutions to be integrated on this platform could be better. It has served our company just fine for now though.

Avantages

Great support and help system
New "QuickBase University" for training and learning is great for new and old users to develop their QB development
Fantastic flexibility to build exactly what you need

Inconvénients

User interface - not great, our organisation has struggled with uptake due to the reasonably spartan and functional user interface

Avantages

The email notifications in Quickbase contain a lot of useful information. It is sometimes easier to manage Quickbase tasks by reading the email notification summaries rather than navigating the Quickbase website. Thankfully, the website allows files to be uploaded so users can create their own templates for tasks.

Inconvénients

There is no API features and tickets cannot be associated with each other or dependent on each other.

Avantages

The program is very flexible allowing you to essentially create a database that will handle nearly everything you need, and also grow to scale with your business. It is many steps up from using spreadsheets, and has helped automate a lot of tasks for us through report features.

Inconvénients

The program is not intuitive to use, and feels like little real live support is given in helping you after you are initially set up. The cost also increased on us and I'm not sure I feel the value fits the cost... but it is the best solution I can find in the market right now.

Avantages

It’s a very easy and effectively operational tool.

Inconvénients

The pricing connection between the tool and the other one at our disposal appear to conflict.

Avantages

I have implemented admin solutions for HR, finance, accounting, project control, expenses report, purchase orders to suppliers, budgeting, electronic approval process, and many other processes.
One account, many users, many apps for many different kind of solutions, fast implementation.
New features added on a regular basis.

Inconvénients

Price, only 20 users for mid size plan. This system is oriented to improve teamwork within a company, I miss a platform like this to interact between the company and its customers.

Avantages

The tool is easy to use and quick to get up and running without the involvement of IT. It works well for us to collaborate with folks internal and external to our company.

Inconvénients

The tool is a good fit for a small user base. The cost and quickly outweigh the benefit if the user count gets too large. I would like to see a better enterprise-level offering.

Avantages

I've used QuickBase for the past three years for my nonprofit organization which has a very modest tech budget. We use it for managing a small grants program. In very little time and few resources, we were able to build an application that helps us manage all our grant applications and build charts to get an overview of our applicants. I like QuickBase's power and flexibility.

Inconvénients

With power and flexibility comes a lot of complexity. QuickBase isn't just a single software platform; it's a whole tech ecosystem which can be a bit overwhelming to a new user. I think some progress can be made in the user interface to make it more intuitive for beginners like me. That said, I've been able to find my way and I'm sure you will too.

Avantages

Pipelines and automations make creating complex workflows a breeze. Eliminate the need for complex SQL queries with a few clicks for fast and powerful analytics. Code pages make the product even more tailored to your custom needs.

Inconvénients

There could be some nicer features with file attachments; bulk uploads and downloads come to mind.

Avantages

I use Quick Base on a daily basis as a way of assigning tasks to integrators, quality assurance editors, and other members of our marketing team. I like it because in addition to providing details on all members on a project, it enables me to customize tasks depending upon who it is going to.

Inconvénients

The software only sends a prompt when you manually ask it to; it does not prompt the team member if they are running low on time to complete the task.

Avantages

It can be customized to suit the needs of your company. We hired a Quickbase Expert who worked with us to create a time tracking and project management portal that is perfect for our specific needs.

Inconvénients

While it does integrate with Quickbooks desktop version, we often ran into sync issues. We are now on Quickbooks online and it integrates seamlessly.

Avantages

Customizable to what you need and how you want it, (but you have to know what you want)

Inconvénients

Pretty expensive if you are only 1 or 2 users, you'll have to find a way to combine efforts with other users if you are a less than 3 man shop.

Avantages

Quickbase offers an overall troubleshooting solution for our organizations practice management needs which has allowed us to move from a bottlenecking of administrative processes ranging from client relationship management to reimbursement processing for consultants.

Inconvénients

Its not super user friendly and there are limited bells and whistles. Its not well connected to other services or applications that we use, google and trello as examples of what would be useful but are not included for this application.

Alternatives envisagées 

Pourquoi choisir Quickbase 

Pourquoi passer à Quickbase

Avantages

1. Pipelines: Pipeline is the feature where we can automate our task daily or routine task by scheduling or manually
2. This platform is very helpful for workflow management
3. we can also create different tables, summary reports and so on
4. We can also now create different interactive professional dashboard in Quickbase

Inconvénients

We cannot customize any color of the field or use any background. Here we have to use the background made by Quickbase

Avantages

Great software that allows multiple users to access and update the same database. We use it to track service visits, and have our service advisors track free oil changes throughout the dealer group.

Inconvénients

The price was raised per user. We are not a huge company so the price jump almost caused us to discontinue use. Support is great, but it would be nice to get in touch with them immediately, instead of having to open a case and wait to hear back. They typically respond the same day and can resolve the issue, but they can only resolve one issue at a time.

Avantages

QB is pretty easy to learn and use. We can put a new person in one of our modules and show them how to use it straight away. There are more advanced features that we use but those are also easy to come up to speed on.

Inconvénients

The only issue I have had with this is customizing reports that I have already created. It took me a little bit of time in order to find out how to do it and when I tried to do it again I had forgotten how I had done it before. Maybe it's just me but this is not a clearly labeled feature.

Avantages

It is a low code platform and is very easy to use

Inconvénients

Needs time for setup of the apps. Learning the features could take time.

Avantages

Flexibility, but with nice chunky building blocks, so you aren't making it all from scratch, mostly just configuring useful pieces.

Inconvénients

I'm a big fan, so not much negative to say -- maybe could look a little nicer?

Avantages

I liked that I could build the workflow out using just about any methodology.

Inconvénients

Reporting is very difficult and requires extensive knowledge of how the Apps are built.

Avantages

-Intuitive user interface
-Ad-hoc report builder (great for non-technical users)
-No-code/low-code platform (quickly create and deploy apps/databases)
-Custom dashboards for specific users/roles
-Security of Intuit (TurboTax, QuickBooks, etc.)
-Awesome support and account management

Inconvénients

-Improved mobile app
-Increased branding/white-labeling

Avantages

Easy to build, fast to deploy with plenty of online, community and Developer support. QuickBase is a tool to replace other data-entry software and programs. Strong permission controls; easy-to-build Forms; easy-to-build reports; and regular free updates to the interface from Intuit which invests heavily into improvements and upgrades which are at no extra charge to the customer.

Inconvénients

Do not expect QuickBase to be a replacement for business-level Accounting software such as QuickBooks, although QuickBase can be integrated with Accounting software in different ways.

Avantages

Low-Code / No code interface, SaaS product, full data integration capabilities through well built API, great support and online community, fantastic 3rd party consultants and add-on vendors

Inconvénients

UI customizations are limited without custom code, Can't create alternate keys or foreign keys not based on primary key values.

Avantages

As an end user on a public state government site, once logged into system, forms are easy to fill out when they appear.

Inconvénients

I'm not sure how much is Quick base Octo, but this system seems more cumbersome for what it is. The state government uses this system for inputting stormwater information, and it is a big pain to do. Sometimes the correct sections don't appear until after you "submit", then you have to go back and redo. Everything should appear at once. The logic is off. Also, it is easy to miss buttons and some input options. It is also really slow.

Avantages

Ability to make custom portals for business teams and clients.

Inconvénients

The ease of use with folks who don't have a database background or training can be a challenge.

Avantages

The extreme versatility and configurability of the platform makes it useful for a whole arrays of user, from the data manager to the administartive staff

Inconvénients

Graphical reporting is not much advanced, and I prefer to link QB to Business Intelligence tools for dashboarding

Avantages

It is very easy to use, easy to customize, easy to roll out to all departments with a very small "learning curve" for the employees.

Inconvénients

Certain features are lacking such as:
No availability to just choose a color for a field and or text.
If a field is required and not chosen, an error message is generated but it does not take you to that field. On large databases this is cumbersome.

Avantages

This software was easy for out IT department to shape into exactly the application we needed. It is simple to use and offers a variety of reports.

Inconvénients

I wish it had a history check feature so we could see who edited a entry, when it was done, and what was changed.

Avantages

I have been using Quickbase for a while now and I can't believe how much they have improved the product. The last time I used it, it was such a pain to try to build anything. Now, with this new update, everything is easier and more intuitive. We are able to manage our projects more efficiently because of the streamlined design of Quickbase.

Inconvénients

I can't think of anything at the moment - I really love this program.

Avantages

You can design it to work the way you need it to. It is highly customizable. It can work with other software and pull information and data.

Inconvénients

There is a bit of a learning curve to design an app properly. It helps if you have feedback from all the stakeholders.

Avantages

Easy to program
Intuitive GUI design
Restrict access/reports based on user or user groups

Inconvénients

Your data has to lend itself to a tabular format or QuickBase won't really be useful

Avantages

Very simple interface, enter information and you're done. Quickly updates if you need additional information added.

Inconvénients

Sometimes requires things that are unneccessary or time consuming. Report names could be clearer so you know what you're looking for.

Avantages

A very versatile platform which allows for tailor made solutions.
Group policy allows for field level user control.

Inconvénients

Some features are locked to platform level

Avantages

This app totally for a Marketing professional but yet low-code implication. I really love the app due to the easy deployment for my team and especially for Sales team to follow up on contract management

Inconvénients

The user experience is really not interested by me - a young generations. I hope it could be have more templates that fits young user's aesthetic.

Avantages

Our business has thousands of returns due for filing every month. Quickbase helps us make sure no returns are missed.

Inconvénients

Wish that we could have projected project hours to help our managers gauge billable hours for ongoing projects.

Avantages

It has a database-oriented approach. It can also be considered as an online database. An ideal solution for people who use Excel. By creating a table with the web interface, you can automatically insert your excel data into it. You can create your own query screens, report screens, and even form entry screens with a single click. It is so useful. By switching to the mycustomapp tab, I can create as many tables as I want. I can make my changes by adding the columns I want to the tables.

Inconvénients

Unable to define complex business rules. Only when entering the form, rules about the fields of the table can be defined (Required field, amount must be greater than 100 etc.).

Avantages

There is so much I love about this product. Email notifications, customized databases, forms, rules, formulas etc. Using QuickBase has saved our department alot of money. We've built a lot of tools in-house instead of vetting and investing in additional vendors. If you have a technical mindset you can build anything with QuickBase. You can build experiences for your users that don't require alot of QB knowledge. We use it for lead retrieval, customer segmentation, CRM, marketing campaign management and much more.
QB has regular release dates, always bringing out new features, which is good.

Inconvénients

The fact that anyone can create an application. We have many abandoned applications, however with some planning and rules put in place this is an easy solve. We also like it for project management, however have found to use other collaboration tools that allow to do things more quickly such as leaving a comment, checking things off as done as well as some file version control. all things doable in QB, however we had some issues with the team doing the admin work of updating. Using a different tool, then tying it to QB is the solve that worked for us

Avantages

I like how user friendly and customizable the apps were.

Inconvénients

The reporting tools were a challenge for the majority of my team to use.

Avantages

There is quite a bit of flexibility built-in which allows us to customize reports on the data that is most important for each manager in the company.

Inconvénients

There are some limitations/restrictions that don't allow for as much customization as we would like. At times we have to hire a programmer to help us customize features to get more out of the data that we have stored in there.