Fyle

Avantages

Easy yet configurable to our unique needs. We have a single employee with multiple reports which is not the norm in the industry. The other big expense systems could not handle this simple requirement.

Inconvénients

Slight semantic differences between an Indian company vs US norms.

Avantages

This solution is way more intuitive than any other expense management solution I have ever used. One of the biggest issues with expense management tools I have used earlier was that I had to set aside one day in a month to file expenses. With Fyle, the same task takes about 15 minutes. The Auto-Fyle feature where one can take a photo of the receipt is a godsend. The good part is that it is able to detect handwritten invoices, which are very common in India, with great accuracy. The gmail and outlook plugins are sensible additions, all designed to reduce the friction in the expense reporting process. The analytics is pretty good, and tells me who are my top expense vendors, who my top spenders are

Inconvénients

Not much to complain about Fyle really, so will list down some feature requests. A feature to approve or reject a report by replying to the mail notification would be good to have. It currently does not have direct integration with popular taxi apps like Uber, Ola which would be good. Sometimes users submit reports after 2 months, and if there was some way to map the expenses by the bill date to the respective month of expenditure incurred, rather than the reporting month, that would be nice.

Avantages

There are many features in your app, the most loved one is the option to switch between reimbursable or not. Because i use this app for both personal use and office use. So its get really simple for me to distinguish between them and get the same reported to the higher authority and get that reimburse. This app just cut of the long procedure which i had to first follow in order that get the clarified, but now its very much easy and effective.

Second best thing i like is the mail plugin you guys have it directly takes the expense record from my mails and add it to the app so that i can track the expense.

last but the most important feature of the app that i like is the reporting section. which directly helps in making the expense report and sent to the accounts department so that they can approve it after checking.

Inconvénients

The unavailability of edit (crop) option in a picture after you have clicked it, i think is a drawback to the app and should be changed.

Avantages

Gathering your receipts to create an expense report can be a bit tiring. It helps if your receipts are all organized. I found Fyle to be ideal for this task. First, I converted all my receipts into digital copies and saved them in one folder. Then I uploaded these to Fyle and created my expense report. This software made it easy for me to itemize my expenses and track everything. This app also allows you to extract the receipts from your email which is very convenient for me. I can complete my reports right away. Fyle provides accuracy with no delays.

Inconvénients

This program is not good with obtaining the mileage for travel. I have to look at Google Maps to do that and this is an extra step for me. I hope they can add this feature.

Avantages

Ease of use. The Gmail plugin is awesome. Also the phone app helps me file expenses on the go. But this form is irritating as it is forcing me to type at least 100 characters while I don't have anything more to say!

Inconvénients

The previous versions were more intuitive and helped me file faster. The new version takes more time for me to file.

Avantages

Ease of capturing the expenses, using camera and simple typing.

Inconvénients

Does not have dashboard to visualize the categories of expenses. Also difficulty in generating reports. Does not have a feature to include mode of payment - Cash, Card, paytm, netbanking etc. Reimburse option is not used by me as all expenses are personal and I cannot remove it.

Avantages

Easy to capture receipts and set up expense reports from phone. Also extracts dates and amounts from receipts.

Inconvénients

If I have manually entered the amounts / dates before uploading receipt, the amounts / dates are still extracted and overwrite my manually entered values.

Avantages

The automatic capture from the image is a brilliant feature - just take images and watch it complete the rest. The app is easy to use and the integration with Gmail makes it simple to "fyle" anything.

Inconvénients

When comments are made on the bills submitted, it is not easy to make out who the comment is for. As a manager, I get many notifications and they are not always relevant for me.

Avantages

As a consultant that travels a lot and has a lot of expenses, I need a very easy to use system to keep track of everything to bill back my clients. I looked at a lot of different systems, and selected Fyle as the best, most cost-effective alternative. It is very easy to use and the QuickBooks integration is seemless and saves me a ton of time.

Inconvénients

Any issues (or even suggestions on ease of use) that I have had have been addressed by the company very quickly (less than a week).

Avantages

Simplicity - I tried out three different expense management services and Fyle was the best in user-friendly design. All the other vendors did not know what they were doing when it comes to UI/UX.

For example one vendor's app had 13 menu buttons in a small smartphone screen. (Is this a finger puzzle or something?)

Another vendor's web app had way too many windows and tab layouts in one screen that with my 13 inch laptop, I could not read the letters because the font size was too small. (It is 2018 and yet they don't know responsive web design?)

Fyle's web app and smartphone app were both well-designed and simply easy to use.

Inconvénients

I don't like the fact that Fyle made my life so easy that I will not be able to go back to my analog days where I manually input numbers and formulas in spreadsheets, pasting paper receipts with glue and wondering when my expense is going to be reimbursed until spotting the report I submitted over a week ago is still sitting at the very bottom of a pile of documents on my boss's desk.

Avantages

Very easy to use. Adding expenses, creating reports all of it is simple and straight-forward. The UI is not complicated.

Inconvénients

The app is a little laggy and sometimes sticks. It mostly happens while taking a photo directly from the app. I have had to close the app and start again.

Avantages

I'm a freelance consultant (Remote Web Developer) and I like the ease with which I can file my bills. It's just few clicks and it's all there filed in a beautiful application at the back end.

Inconvénients

It cannot recognise prices from all invoices or bills and sometimes it captures the currency wrongly.

Avantages

It was integrated into gmail. There was a mobile app that allowed me to capture receipts on the fly.

Inconvénients

Repeated asked me to log in. Icon got disproportionately large at times. When I went through a period of time that I did not use the software, they deleted the account without warning.

Alternatives envisagées 

Pourquoi passer à Fyle

Avantages

The introduction of File has been a huge advantage and time optimization for us consultants who work on multiple projects at the same time and still need to launch home expenses one of the projects daily.

Inconvénients

I haven't had difficulties yet, the software always served me well

Avantages

the thing i like about FYLE is that its fast processing from creating reports to payments done. I get my payments in my account within a working day. I like the smoothness of the process.

Inconvénients

sometimes I have to make urgent tours to another city. but for outstation travel i have to mention my travel at least 8 days in advance. but that may be the part of the policy of the company.

Avantages

Is good, simple, basic and straight to the point. Take a photo of your receipts, enter a description and you're done.

Inconvénients

-It's almost perfect. Could use improvements in the "In-Camera" mode. My Cat S60 (Android 6.0) was unable to take a good photo of ANY of my 70 receipts. No matter how steady my hands were when i was taking photos, all photos came out jittery. I do not exaggerate when i say i had to take about 3-10 photos of each receipt until i had a half decent one that wasn't too shaky.

Avantages

The chrome extension for the GMail parsing and fyling expenses. As soon as an invoice/receipt comes in mail it can be filed. In the past I have not claimed expenses, because it has become tedious to find out the correct receipt from the correct email, after a few months (I get a lot of emails). With this new extension, I can immediately file the expense, straight out of my email, without doing an expensive context switch. The process of fyling is just single click, where most of the important information is already intelligently extracted by the program. There is very less mental energy required to file expenses (which is what used to delay the activity in the first place in old days).

Inconvénients

I wish there are easier ways to import employees, re-imburse money to employees, through quickbooks and quickbooks pay.

Avantages

This is user friendly app ....like it most because the business expense on your finger trips just a click and upload the expense bill....you can hassle free review of your team member.
App dashboard is fantastic review of all expense you can track and manage all things.

Inconvénients

App and desktop version is not same ....Desktop version is better than app

Avantages

its attractive! great customer service km km type

Inconvénients

it took multiple calls to help get personal cards to properly work. then had nothing but issues

Avantages

it should show total monthly amount in a window at the time of new entry.

Inconvénients

distance are not actual, like my work location to my home is 21 km but in fyle it shows 17 km only, which we can not change all the time doing new entry.

Avantages

The UI/UX is clear and easy to understand, clear functions and quick filling options.
Easy upload of bills is added advantage

Inconvénients

Distance calculation is wrong, it is throwing errors and wrong distance calculation for returns dispite using google maps which is creating my loss in actual distance travelled and distance claimed, also repeat visits cannot be updated as well.

Avantages

That it makes tedious claim submission easy and hassle free. No more manual tracking of receipts and excel sheet record, now I can just snap photos of receipt anywhere anytime. The report generating feature is really useful as well, definitely helped me save a lot of time so I can focus on actual work and not let admin tasks get in the way.

Inconvénients

Sometimes the app takes time to load. Some entries were already submitted with attachment but wasn't tagged as attachment available when I review my monthly report so need to double check.

Avantages

The software is online and can be accessed from any device , anywhere at my convenience and it's hassle free storage of file with daily entries gives an extra edge. It becomes easy to report, and send attachment without hard copies. Easy to understand and read reports, provide analysis and recollect all that which can be forgotten on a day to day basis. Help to improvise and plan better for a result oriented work plan.

Inconvénients

When we enter 2 days entries at a time , the total accrued amount is not displayed on screen, have to scroll back to Home page to check the Figures.

Avantages

The ease of use to filing reimbursements for different use cases is the best part about the software.

Inconvénients

Would like it if it pulls in more information automatically from emails and other applications.

Avantages

The User interface is simple to learn and use. It allows for a lot of customization. It is great for organisations of all sizes.

Inconvénients

Sometimes when you over customize, it will ruin the user experience so any organisation planning to use FYLE should make sure that the customization is done selectively and with caution.

Avantages

Ability to file receipts easily, custom fields for reporting, gmail extensions for autofiling
Ability to file receipts easily, custom fields for reporting, gmail extensions for autofiling

Inconvénients

UX issues like merchant name filing. Syncing issues. app needs manual refresh.
UX issues like merchant name filing. Syncing issues. app needs manual refresh.

Avantages

I think its my assistant who care and save my all records and bussiness data . It's very simple and you can operate and play very easily and save your data so that you are free from such a Hectic paper work and all that .
A person can check expenses statement any time . It save our time .
I personally suggest to use this app to everyone.

Inconvénients

Sometimes it is not working due to hang problem but not a big issue with that otherwise I love this app

Avantages

It's very user friendly application and easy to understand. Since the time I started using it I really never had any problem for tracking my expenses

Avantages

its been a decent experience so far, before fyle, we used to file the expenses on spreadsheets and cumbersome excel sheets , gave 3 stars on customer support and value for money as the finance office uses that.

Inconvénients

1. Please have an extension for apple users as well, the fyle extension is not present in safari, i had to download chrome to be able to use fyle
2. when you click on the fyle button twice, the reimbursement gets added twice, possible coz of a bug in the API calls

Avantages

The simplicity and smart plugins that make the fyling effortless, frictionless and rewarding. The very few initial hiccups were sorted with the responsive support team immediately and we have had no issues from the users, admin or finance team. Everybody loves it.

Inconvénients

I am also the admin for my company and the UX there is a tad lower (compared to the overall experience). SInce it is less than a year old I am sure that this will change soon. But the pros beat this minor point handsdown and I am totally hooked to this

Avantages

- Ease of Use: being able to just click picture of the bills for claiming has immensely reduced the time alloted for this non-producitve activity.
- Systematic status updates: we clearly get to know the status of the claim, queries on any item, or being to able to respond etc
- summary of reports: a step which helps keep track of all our reimbursement claims and understand the status of our claims etc
- avoid duplication : this allow us to check past claims and help avoid any re-claims on any already claimed stuff!

Inconvénients

- NOT mobile friendly: this is a step which would surely take Fyle a long way. As of now I cannot connect claims on mails through mobile app! It's only on desktops.

- duplication of the pictures: when we add pics into the Fyle application, instead of directly using them Fyle creates a replica and hence another r picture in the album.

Avantages

> Integrated with Email
> Has mobile app and an option to click photos and submit proofs on the go
> Most importantly works like a charm

Inconvénients

Nothing much to say. Few times auto detection of email invoice doesn't work. Sometimes the image detection doesn't work. However have been consistently getting great support from Fyle team. So no qualms :)

Avantages

It has very good features like:
Ease of access
Location integration
Overall experience
User Friendly
Specific fields

Inconvénients

At times it shows error message which is irrelevant.
Not allowing us to edit the location
Exact mapping in day to days work is not possible
Not allowing us to have more number of entries in a given day

Avantages

1. Option of App & Web gives freedom and ease
2. Mapping of status of expense on e-mail is super feature. Now I don't miss the claim and also don't get to claim same expense twice.
3. It adopts the real time learning and the team has been doing excellent work by incorporating the feedback immediately.
4. Ease of claims and approvals.

Inconvénients

Need more learning for team on the reporting side.

Avantages

Easy to manage expenses
Out of the box connectors to directly upload and reimburse common expenses like ola, uber, swiggy, etc
Good Reports and Dashboards

Inconvénients

Sometimes the usability is a little tricky. Scope to improve the UX and make the product bug free.

Avantages

1. filing of expenses is easy
2. work flow from employee to manager to finance team with tracking till the payment and audit logs makes it good overall tool for expense management

Inconvénients

Nothing at the moment.
While a feature to fyle expenses from mail on phone could be a good addition

Avantages

The most innovative and useful feature of Fyle is, I can file my expense right through my email by just 1 click. No need to download any invoices as it automatically attached it along with the expense. I have to travel overseas due to my work, where my expenses are in different currencies. Now I don't have to worry about money conversion rates because Fyle does it for me automatically.
Autofill feature for expenses types/classification is also very useful.

Inconvénients

The browser extension takes alot of space on every email body and it's very flashy that you will definitely notice.

I think there has to be some way to activate it only when you want to file expenses. Rest of the time it should be invisible.

Avantages

Simplicity and the way how it is being designed. Its great how it is also linked to gmail, hotmail and other IDs as well. Makes life really easy with just a click

Inconvénients

I guess while I like the link it has with gmail and other emails to be able to fetch bills directly, sometimes it is also a hindrance since it pop up once we open every email on the right side.. Also the app on playstore doesnt have an option to generate a report.

Avantages

Best app out there right now in my opinion, easy logging of expenses and clean reporting system. Works prefect!

Inconvénients

There's nothing to dislike about it, get it, use it.

Avantages

Can do my expenses for a month in just 15mins without downloading receipts. It easy to keep track of all previous expenses too, gives complete visibility.

Inconvénients

Wish it had a camera to click pictures for hard copy receipts. It can be better with the UX when it comes to reporting the expenses. The design is not very intuitive, once you have filed the expenses how do you report them.

Avantages

Gmail integration makes it really easy to create expenses - all I have to do is press a button and update a few fields. The app is great when I'm on the go and ensures I don't lose any receipts.

Inconvénients

UI for Gmail app isn't perfect. For example, it can be difficult to see the fields that have been selected.

Avantages

really helpful app,it doesnot take so much to add details in this app

Inconvénients

wonderful app,it is easy to operate not too much hard

Avantages

1)Growthtool:- its easy to confirm and cancel the bookings as per customer preference.
2)HX:- it helps us a lot when customer wants any modification.

Inconvénients

Booking search tool:- Its easy to operate, But sometimes bookings will be showed reserve status where bookings already been cancelled.
Payment will not been updated sometimes.

Avantages

User friendly and good to use

Inconvénients

In mileage we dont have an option to add fuel bills if this can be done will be a great help.. As of now we need to add the bill through mail as going into Create Receipt and local usages . But when we have an option of Create Mileage we also need to have an must option as attached fuel bills

Avantages

It's a well thought of product that covers a few alternatives for me to submit my expenses. While using it for my current company, I thought of how it would have benefited me in my previous ones as well

Avantages

Plugin to gmail help us to update our expenses very easily and best past is no repetition of expenses.

Inconvénients

on Mobile app if you give the feature crop the Image then it will help us to upload only the picture. because when we take the picture and upload out side area of image is also uploaded.

Avantages

Saves a lot of time and effort that it takes to otherwise file expenses.
Makes accounting and reimbursement process faster and eaisly trackable.

Inconvénients

No in app integration for aps like ola, uber etc, so need to sometimes take pictures if filing from the phone instead of desktop

Avantages

The ui is minimalistic. I like this app. It's made reimbursement at Qubole so very easy and efficient. Must have for the workplace.

Inconvénients

The auto fyle feature can be improved. Would be good to use image recognition and ML to extract bill info from image?

Avantages

Easy to keep a track
user friendly
efficient

Inconvénients

Technical glitches here and there. Like loading a receipt. some times you cannot minimise the keyboard and go to next field. etc. So then I have to fill everything again.

Avantages

Gmail Integration works really good. Automatic filling of form when Fyle icon is clicked over gmail is nice.

Inconvénients

Physical bills integration is painful. Multiple image upload against a particular bill is painful. creating reports is a useless step.