Lightyear

Avantages

The program is easy to learn and explain to other non-finance people to use. It offers the best customer support which is very friendly and fast-reacted to any issues arise.

Inconvénients

The best integration with XERO and BEPOZ.

Avantages

After we reviewed a number of AP apps, Lightyear was by far easier to use and can cater to all your invoicing needs. Once mapped correctly you can fly through your invoices with 100% accuracy. Matching invoices to statement function is also terrific.
[sensitive content hidden] was amazing her training, patience and knowledge of Lightyear was fantastic, it was fun learning what lightyear was capable of.
[sensitive content hidden] explained everything as our first point of contact with Lightyear and he too was very helpful and knowledgeable.

Inconvénients

Nothing didn't like really, once you know what to do and mapping is sorted it is easier at first you think there is a bit to work through, but Lightyear assist with the set up.

Avantages

Nothing to like about light year it is doesn’t work simple

Inconvénients

Slow, Unstable, inaccurate ocr of invoices causing excessive manual re-entry of invoices, customer support non existent as they can’t do anything as it is a terrible system I have waited for improvements over the last 3 months they haven’t happened stay from lightyear find something else

Avantages

- Built for the hospitality industry
- Seemless integration with our systems
- Training for staff
- Support from [sensitive content hidden]

Inconvénients

No cons at all - very happy with everything.

Avantages

Bills processing have become easier and more accurate.

Inconvénients

Mapping can be tricky for split accounts and revision can only be made in the review folder.

Avantages

Easy to integrate and setup - start to finish - 4 weeks.
Great support team, very helpful and very thorough.
Price is very competitive, especially the setup costs.
Did what it said it could do and integrated with our systems.

Inconvénients

Duplicate invoices dont get caught until after the workflow.
Cannot bulk upload historical invoices from previous system (Dext)

Alternatives envisagées 

Pourquoi choisir Lightyear 

Logiciel antérieur 

Avantages

Smooth integration process with ERP and a user-friendly interface with a lot of functionality

Inconvénients

No complaints. The experience during and post on-boarding was great.

Avantages

Easy to use and good supporter team, fast and help our work done in time

Inconvénients

Sometime the system picking up the wrong information

Avantages

[sensitive content hidden] has been a tremendous help in customising Lightyear for our own specific needs, especially around ensuring that Purchase Orders are reviewed by the correct people and in the correct order. I also love the smart extraction of invoice data.

Inconvénients

Probably the initial set-up of invoice templates as it took a bit of time but I know it will be well worth it.

Avantages

Simple, easy to use programme and like that it detects any duplicate invoices giving confidence that your payments won't be duplicated.

Inconvénients

There is nothing I dislike about Lightyear

Avantages

Integrates seamlessly and easily with Xero - our accounting software

The option for single, double or exec approval process within Lightyear - meaning bills can be directly exported to the payment tab in Xero rather than draft.

Ability to file statements within the software - very handy with suppliers that send multiple dkts then ask you to pay on a statement

Inconvénients

Minor wish list item:The archive tab for completed bills would be handier to search if located on the horizontal tab area where reviews, approvals are shown - rather than only accessible from the left-hand menu bar.

Avantages

First of all, Lightyear is a standalone application that you can, but don't have to integrate with your accounting software. Second of all, strightaway you know the costs of adding it to your business. The price list is on their website and it's fair.
The setup did require some thinking about workflows and user experience, so I took my time there.
But once the suppliers and maps are set up and automation rules kick in, the whole AP process becomes much less painful. I almost enjoy it now ;). The most important features like reading the invoices, accurately mapping them, and assigning them to correct approvers work very well. It saves time, effort and annoyances. The Lightear support team is a very helpful and friendly bunch. I even did a small survey among colleagues and asked what they thought of Lightyear. No surprise - everyone likes it. I highly recommend this product!

Inconvénients

No option to add multiple attachments to invoice at once.

Avantages

Lightyear allows us to easily manage the accounts payable process across our entire client base. It's unqiue mapping extraction process as well as logical flow of information, clean user interface, filing cabinet, approval process, inventory and duplicate recognition make it in my opinion the best accounts payable solution on the market. There support team is second to none.

Inconvénients

Integrations with more POS programs or even job management programs would only increase Lightyears potential.

Alternatives envisagées 

Pourquoi passer à Lightyear

Avantages

Lightyear allows for excellent reporting and intelligence

Inconvénients

The delay in mapping new suppliers, although there is an option to speedily approve.

Avantages

Document Management, Approval Workflows, Integration, Data Extraction, User-Friendly Interface

Inconvénients

Nothing ive come across i don't like yet.

Avantages

- Good software. Easy to use.
- Great support team.
- onboarding consultant was amazing.

Inconvénients

- in some instances, the rules are too rigid.
- it will be good to have a little bit of flexibility with some of the rules which should help solve a lot of things especially for supplier who currently don't have a professional way of running their business.

Avantages

Easy to use and understand one touch payables

Inconvénients

Does not integrate to cooking the books
Would be good to have multiple accounts emails attached

Avantages

The functionality allows automatic capture and coding of purchase invoices. This enables invoice processing and approval to be made in an efficient and effective way without the need to key in the invoice details.

Inconvénients

It would be good to have some service or item codes under service bills which we could use to cover withholding tax

Avantages

Not much not to like! The fact that you can have a month's free trial to test it out and set everything up is brilliant. It meant we could trial the product at no cost (including excellent support from [SENSITIVE CONTENT] ). Although there was paid implementation assistance (cheap!) available I was able to set the whole thing up without having to resort to that (the customer support team is on hand 24/7 to help with any issues).

The product is not that mature - which could be seen as a downside. However, the Lightyear team is so responsive that it doesn't actually come across that way. Most of the niggles that I had at the beginning (just over 6 months ago) have already been resolved through the regular product updates, and I have confidence that the remainder will be resolved in due course.

The product is very easy to set-up and use (as evidenced by being self-implemented). We have implemented in four locations, and once you understand how things work, it only really takes a couple of hours of setup to do each new location.

Inconvénients

Given the nature of the rapid development of the product, there is still some work to be done to rationalise all the features (e.g. 'Edit Bill' permissions were add retrospectively to the 'Task Approver' role, so they don't integrate in a completely cohesive manner with the interface). However, I understand that the team are proactively working on that aspect.

Avantages

If I have to choose just one favourite thing about lightyear it would be the mapping which saves me so much time, however, I continue to find benefits of this product all the time. From all the automations, to the viewable history, through to the supportive team. I could go on and on

Inconvénients

I love this product for my use, however I am not sure if the department heads/authorisers of the invoices see all the detail I would like them to be checking/confirming as we use job codes as well as ledgers codes.

Avantages

Simplicity - easy for non-finance users to navigate
Clear audit trail on all interactions with documentation
Very cost efficient

Inconvénients

I would like to see a bounced email feature when a supplier directs their invoice to a slightly incorrect email address - as far as I can see, if the Lightyear email address is incorrect, neither the supplier or the receiving entity is aware

Avantages

Coming from the paper world of Accounting to Lightyear has transformed the business and the happiness of the staff in the accounting team. The ability for invoices to be automatically coded, digitally stored and approved through an online platform is truly excellent.
The implementation team at Lightyear were fantastic, leaving no stone unturned and a special shout out to [SENSITIVE CONTENT HIDDEN] who was instrumental in the process from start to finish. Well done Lightyear team

Inconvénients

There is not much to dislike about this product. When implementing, there was no Purchase Order function however this is now a new feature on Lightyear so very impressed with the speed to get this up and running with more to come :-)

Avantages

Lightyear has completely transformed the whole business and made life so incredibly easy. From the transparency of data extraction and approval process through to the electronic filing this system is truly brilliant. I cannot recommend it enough.

Inconvénients

I really can't think of any cons. If there is a feature that is missing, the development team appears to take on board suggestions to incorporate it into the next update and they appear to regularly update and upgrade features.

Avantages

The ease of use. We have varying levels of computer literacy across the group, and I haven't had any complaints or confusion about the product.

Inconvénients

some times the mapping/mapping requests can cause delays in processing.
though this would be a problem in any like system.

Avantages

Its easy to use. Its very clear and the team and customer service are excellent. MIssing invoices are always easy to locate.

Inconvénients

Sometimes I find it difficult to map some of the smaller businesses, but as someone who is not techno savvy this is just a small problem.