Spendesk

Avantages

issue 1 card per subscription with budgets
autonomy given to the other guys in my teams -> they can do the purchases themselves and I can use the customized approval flow to delegate the validation

Inconvénients

I am the one not putting my invoices on the platform now and my accountant knows exactly that this is not on one of my employees' side

Avantages

The app - the ability to instantly upload receipts on the go (and reminders if you don't!), updates on balance, pin easily available through the app.

Inconvénients

The sign up process wasn't as smooth as it could have been, I can't remember why or how now as it was a while ago but I remember getting my card in the post, with little instruction/information about what to do next. I then managed to 'sign up' but didn't register my card for ages as I thought I'd done that by signing up.

Avantages

Spendesk allows me to pay in a B2B environment, while having full visibility on realtime spending and accounting at the end of the month!

Inconvénients

I wish I had known before that I could connect Spendesk with my accounting software: I would have saved so much time!

Avantages

Spendesk has been invaluable in making it easy and straight forward to make company purchases. Setting up purchases is quick and painless, and if managed correctly easy to track all of your spending and invoices.

Inconvénients

Would maybe like an option to create a department card which can be used multiple times but still has the limits and tracking capabilities, but which doesn't fall under the subscription use case.

Avantages

- The speed of funds being ready to spend on my card after making my request and it being authorised.
- Not being reliant on company card holder being in the office to use the company card

Inconvénients

I haven't experienced any issues with spendesk so far

Avantages

The app on this and the way you can instantly upload the receipts make this so much easier! Better than complicated spreadsheets and weeks of waiting before, Spendesk makes it so easy

Inconvénients

Only con is that my card doesn't have contactless but I understand the new cards do.

Avantages

There is no need to hand out real CC details all over the internet and the reminders about uploading receipts are very useful.

Inconvénients

There is nothing I don't like about spendesk to be honest, it does what it's mean to do.

Avantages

The tool is very easy to use; the drag and drop functionality is very convenient. The alerts to know when to upload an invoice are very helpful.

Inconvénients

Nothing so far; but it is true that I am a basic user (maybe the accounting team would have more feedback to give).

Avantages

Simplicity design and able to track my spending

Inconvénients

So far, the problems were solved and quite efficient.

Avantages

Es hat lange gut funktioniert und der Service war ok

Inconvénients

Plötzlich wurde das gesamte System umgestellt und man musste durch einen aufwändigen Prozess. Massenhaft Unterlagen und Dokumente vom Mietvertrag bis zur Gesellschafterstruktur wurden angefragt, ein komplizierter Prozess auf der Platform wurde angestoßen. Folgt man dem nicht, wird der Zugang gesperrt und Kunden werden alleingelassen. Kein Verlass mehr auf diese Platform.

Avantages

there's nothing i don't like, all is ok for me

Inconvénients

the application, it' simply, pratical. all the informations usefull at the same place

Avantages

The user experience was very correct. you could manage your tool very easy, and modify your accounting settings quickly.

Inconvénients

We were working with EUR and USD but we needed the GBP coverage. The multi currency was not very good covered, and we changed to other product. The reporting was not very good.

Avantages

It allows you to automate processes and optimize your spending through an intuitive and simple interface.
I like it because it allows me to better control the employees in my area and issue cards whenever they are required in the currency that they require.

Inconvénients

This platform has nothing that I dislike about it.

Avantages

I like being able to track expenses in real time.
It gives us the ability to issue virtual cards to make payments and receive reimbursements.
It makes it easy to pay for subscriptions.

Inconvénients

There is nothing I dislike about Spendesk.

Avantages

I like being able to issue virtual cards for unforeseen expenses or employee travel, keeping a very detailed record of expenses in case of an audit.

Inconvénients

There is nothing I dislike about this platform.

Avantages

It allows me to issue cards when I or any employee in my department needs them.
It allows me to make online payments and generate invoices, receive reimbursements and monitor compliance.

Inconvénients

I have no complaints with this platform.

Avantages

Before Spendesk all of our client's marketing spend was with our own corporate card. Making it hard to track and match each transaction to the according client. With Spendesk this is being done automatically so we can easily print the transaction history per client. All those costs can be calculated to the client so this is fault-prove.

Inconvénients

Spendesk doens't work with credit, so you have to be sure to add enough funds to the account. This isn't a big problem, but with lots of marketing spend this has to be done frequently.

Avantages

BELEGE: seit Spendesk fehlen keine Belege zu Zahlungen der Kreditkarte mehr. Größter und wichtigster Punkt. Des Weiteren sind alle Kollegen sehr zufrieden mit dem Programm, da es endlich eine einfache und schnelle Zahlungsmöglichkeit direkt für den Fachbereich gibt.

Inconvénients

Da wir mehrere Konten bzw. mehrere Unternehmen in Spendesk haben, haben wir auch die gleichen Buchhaltungseinstellungen etc. Leider muss ich die Einstellungen immer pro Unternehmen machen und kann nicht eine Einstellung für alle Unternehmen hinterlegen. Das ist leider dann etwas mühselig, wenn sich Dinge ändern, da ich die Einstellung dann 8 mal anstelle von 1 mal machen muss.

Avantages

It greatly improves the purchasing workflow, all the way through to payments and accounting. It decentralises purchasing, while keeping control of the whole process with the decision makers. It's very intuitive to use - I never have to train new employees on Spendesk. The customer support level is the best I've ever seen, and they are constantly adding new features and improving the existing ones.

Inconvénients

It costs money. But compared to the employee time saved by using it, as well as the added value compared to manual processes, it's money very well spent.

Avantages

Man hat alle Geschäftsausgaben auf einen Blick. Mitarbeiter können viel selbständiger Zahlungen tätigen, Subscriptions abschließen und Belege selbst hochladen. Belege können auch automatisch als PDF vom Provider an Spendesk geschickt werden und werden dort automatisch der Zahlung zugeordnet. Durch diese Möglichkeiten wird der administrative Aufwand erheblich reduziert.
Besonders bei dem Thema Private Expense Claims ist die Handhabe über die App sehr einfach. Wenn der Mitarbeiter unterwegs ist, und etwas privat bezahlt, kann er den Beleg direkt am Handy einscannen und der Sachbearbeiter intern kann den Expense direkt über Spendesk zurück erstatten.

Inconvénients

Leider gab es immer mal wieder kleine Hickups mit der Xero Integration, aber die wurden bisher immer sehr zuverlässig vom Spendesk Kundenservice behoben.
Was in meinen Augen noch verbessert werden könnte, ist die Abrechnung von Kilometerpauschalen, hier müssen die Strecken immer einzeln und von Neuem eingegeben werden. Das bläht nicht nur die Eingabe sondern auch die Anzahl der Approval Requests auf.

Avantages

it has a very easy and simple user interface. With this software, we track all our expenses, bills, reimbursement, cash spends, dealer invoice, purchase order etc. The best thing is it can be assessed over the app/ through a phone

Inconvénients

Sometimes when we upload bills autofill doesn't work. But after a time one tends to get a hang of it as to what type of bill need to be manually filled .

Avantages

I was in sales in the earlier part of my career and vowed to never return because I thought the expense reports took way too much of my precious time. thanks to Spendesk - it has literally changed my professional & personal life - bank is happy and I am hassle free - love, love love it!

Inconvénients

literally cannot think of one - so easy to use & instantaneous....My accounting team no longer loathes me!

Avantages

It allows me to have a better follow-up of my expenses management, it allows me to automate my invoices management by email. Thanks to spendesk I was able to develop my business.

Inconvénients

since I have been using spendesk it has worked well for me. I have not had any complications yet.

Avantages

This is cliche, but the software just works. I really appreciate how fast it is to do all the tasks I need to do, and it really helps get my colleagues on board when it doesn't take up much of their time to upload receipts.

Inconvénients

It is not very obvious how to have a card that can be charged multiple times, but only as a single overall process. An example is any service which takes a deposit, then final charge once manufacture is complete. This would be one purchase request and therefore one spendesk card, but needs to allow multiple individual charges to occur.
The "solution" is a subscription, but then you have to remember to cancel it or the money is reserved on the card forever.

Avantages

Rapidez fácil de manejar buen uso y buenas herramientas

Inconvénients

Quizás un tutorial de uso para personas inexpertas

Avantages

If you work in a company where trust rings the bell for your boss you have use this tool, it's so easy and powerful. Everyone can be autonomous when travelling or need to buy any good need for his job.

Inconvénients

Maybe the UI with soft colors is not easy enough to understand for blind colors people leike me, bigger icon shoud be a good idea

Avantages

Das man alles unter Kontrolle halten kann.

Inconvénients

The inability to optimize some options after having created a virtual card.

Avantages

I have to say that I have been nothing but impressed by the Spendesk platform since we implemented it earlier this year. Tracking credit card expenditure was a manual painstaking process for us until we introduced Spendesk which involved chasing receipts and manually deriving accounting entries from a spreadsheet. I now have control and visibility across the business of the entire spend and am confident that I have the back up and approval processes for it in one location. You have managed to develop a cross platform UX that is easy for the user and the finance team alike and the reporting capability is second to none. I have no hesitation in giving a top rating and have since recommended it to other finance professionals.

Inconvénients

If I had one suggestion it would be that the lead time of the physical cards is far too long and the cards themselves should be contactless.

Avantages

Tool makes it extremely easy to pay our monthly subscriptions for other tools we are using to operate our business and we don't have to deal with those processes

Inconvénients

If you get different amounts every month for different subscriptions; you would have to get the amount approved by the approvers which could be a disadvantage since payment doesn't go through if that's the case

Avantages

Superb UX, Analytical coding, greatest Xero integration ever, no more corporate credit card, no more credit card reconciliation + I can empower my teammates and make them responsible for their budget + I am in control of my expenses without spending too much time in painfull approval workflow.

Inconvénients

I want to use it for all my subsidiaries
OCR please ?
A dedicated email than I can use to forward my receipts directly to the solution would be great too

Avantages

Easy way to manage all the payments, you can change your cards like a pro.

Inconvénients

Sometimes I need to change the amount credit allowed in a card, but once it's created, you can't change it.

Avantages

- expense cards for recurring payments
- OCR to recognise receipts
- configurable approval workflows (with auto-approval if under specified amount)
- VAT support
- mobile app
- visibility on back payments

Inconvénients

- not enough visibility with spending per per category / missing analytics dashboard

Avantages

I used this app on a business trip and it helped me to track the spendings. The app is intuitive and with a nice design, I liked that I didn’t used my own money because the company card was added to the app.

Inconvénients

Seems that there are no analytics available on the app, but overall I have a good impression.

Avantages

Best customer support <3
Very smooth and user-friendly design
Custom Approval flow which is great when you go on vacations - you can really delegate the payment validation.

Inconvénients

Cannot be used with existing corporate cards.

Avantages

- No need to pay first and expense later, you can directly use Spendesk virtual credit cards!
- No risk to forgot about sending the invoice to the finance team, Spendesk directly sends you a reminder
- You can generate recurring credit cards for recurring expenses

Inconvénients

- Some companies or website don't accept virtual credit cards (but really few of them)

Avantages

Every expense incurred by the team can be sent for approval, approved, and sent to the vendor instantly.

Inconvénients

Certain vendors decline prepaid virtual cards, meaning it's back to the old hunting down the company card game.

Avantages

Die Einführung sowie Onboarding für den ganzen Team war super easy. DATEV Anbindung funktionierte sofort. Wir sparen Zeit und Stress im Handling von allen Spesen und Kreditkarten Abwicklung.

Inconvénients

Wir würden uns mehr Reportingsfunktionen wünschen, per Team, per Zeitraum, per Kostenart...
Wir würden gern mehr Funktionen haben im Rechnungseingang/Verbindlichkeiten Management.

Avantages

Accounting used to be quite painful for us. Immediate and automatic reconciliation saves us countless hours!

Inconvénients

It’s hard to create temporary card on mobile.

Avantages

Easy to use, use friendly, gives you quickly overview and control of spending's

Inconvénients

For now not sure, as we are growing and implement new ERP system, so maybe in the future we could have

Avantages

Intuitive Bedienung, tolle Übersicht, in einem Satz: Spendesk ist die beste Möglichkeit einfach mit der Buchhaltung zu kommunizieren

Inconvénients

Nein, selbst an eine gute App wurde gedacht

Avantages

Being able to automatically pay for work spendings through spendesk without having to use my own money or wait for my expenses to be refunded by my company.

Inconvénients

Nothing, maybe make it possible to copy the card number.

Avantages

As a sales manager, I travel all the time, and a week of tickets can be a real pain to upload on any platform regardless of its friendlyness. What I love about spendesk is that you just got to take a picture of the payment, by the time you receive the printed ticked you usually have received the nofitifcation in your mobile.

The next level would be to just forget the receipts.

Inconvénients

I need a defult for my expenses, as they usually revolve around the same possibilities, so that whenever i had to change anything, i could just modify the default option.

Avantages

Das Vorkontierungsprozess ist ganz einfach, nimmt nicht so viel Zeit und man kann die Ausgaben einfach in Datev exportieren bzw. buchen.
Spendesk finde ich ganz cool und würde es sehr weiter empfehlen.

Inconvénients

Die Kostenstellen Prozesse sind nicht so top! Meiner Meinung nach sollte das noch verbessert werden.

Avantages

Sehr nutzerfreundliches Software Tool für die Reisekostenerfassung mit effizienter, zeitsparender Nutzung und gutem Freigabeworkflow.

Inconvénients

Die Erfassung von Diestreisen mit dem PKW sollte alternativ auch manuell möglich sein (für Fälle, in denen der tatsächliche Weg nicht der kürzesten Strecke entsprach).

Avantages

The fact that i can scan my receipts and upload them directly from the phone. Having a Visa credit card that links directly to the app and i don't have to use my personal one.

Inconvénients

There are too many approvals needed for every single operation

Avantages

- Easy to use
- Intuitive
- Easy to manage user accesses and spending policies, to avoid creating complex procedures
- Easy to upload receipts (email address for automatic matching of invoices, native app for pictures etc.)
- can integrate with accounting

All in all I think spendesk allows us to gain time and control over many administrative tasks, enabling us to focus more on our business.

Inconvénients

- Sometimes the plastic cards fail without any reason at some shops, this is a problem because it blocks us to buy things when we need them the most (ie at the cashier of a shop). But the CS team helps fairly quickly and solves the issue.

Avantages

Einfache Prozesse für komplizierte Angelegenheiten

Inconvénients

Nichts, alles ist weitgehend okay. Man kann gut arbeiten.

Avantages

Super easy to create/use/approve virtual cards for online expenses

Inconvénients

It would be amazing if it could be combined with a forex solution, à la Revolut

Avantages

Ease of use and speed of customer support response and help

Inconvénients

Sometimes the cards take a few minutes to load. Also the log out time is very quick meaning you can't stay logged in to your account throughout the day.

Avantages

Sie ist sehr einfach und intuitiv zu verstehen, so dass keine lange Einarbeitung notwendig ist

Inconvénients

Kann ehrlich nicht sagen, was mir nicht gefallen hat, also bisher alles tutti