Sortly

Avantages

We could customise sortly, exactly to our needs, and make changes without having to hire a company to do it.

Inconvénients

I cant find any negatives about it. Ideally we would love an integration into our job management system. So as stock is sold in the job management system, items are deducted in sortly automatically.

Avantages

I love that you can print the labels with whatever specifications you need. The photo option is fantastic. I like that is allows custom fields for things like expriy dates or theme names and IDs. There is so much customization within this software it is wonderful. Very easy to use. Ability to categorize items between different bins or locations.

Inconvénients

manual setup, but that also comes with having things so customizable. I wish it integrated with Shopify better or Stalion shipping station.

Avantages

Its cost and being internet based so my team can view levels of inv offsite and remotely in real-time without a large outlay of IT for an ERP system

Inconvénients

Ease of use. Specificaly drives me nuts that i have to upgrade to save only 4!!! again upgrade licensing to be able to save only 4! reports. That is insane to me in 2024. Also that the user activity summary function is only included in premium. That is a core feature in my mind but I'm the the CEO so....

Avantages

There is physical inventory management and tracking that helps with the entire organization process, speeding up processes that could take a long time before and not have exact data. I can easily search for the data I need through the folders that are created with the exact inventory information

Inconvénients

I like everything, there is nothing that I dislike in the past or in the present. Its functions have been perfect

Avantages

It has helped us cut down costs astronomically. We can move our stock between shops and cut down on ordering. We have been able to log loss of product, leave notes to our managers about stock, organize our vendors. It’s been great.

Inconvénients

There isn’t a way to see what your inventory was on a certain date. For example we do a COGS adjustment at the end of each month to see how much inventory we’re sitting on. If I don’t pull the report on that date I can’t go back and look at my inventory in that point of time retrospectively.
I also wish it was clear that there was support to help set it up. I did it all manually and it was tough.

Avantages

The ability to customize the set up and tailor it to your needs. By adding folders and items in whichever manner you choose you are able to get a really customizable use.

Inconvénients

Items not syncing together when changes are made. New items are created which can mess up inventory numbers and you then have to go through and merge or add inventory together manually.

Avantages

We use Sortly for our small construction business and we're able to get both our admin and build staff to use the system with ease. It's visually easy to understand which is imperative for staff members that need quick answers for where they can find their project material for construction. There are custom fields that allow us to build information our around our company needs instead of trying to fit into a premade product.

Inconvénients

My only negative feedback about Sortly is the limited pricing options. They seem to have too large of a jump in options. We have a larger inventory but we do not need any additional features that are available in the next step up for cost. We are limited to 2,000 entries and we need, approximately 500-1,000 more. The next step up provides 8,000 more entries (10,000 total) but it is 300% more expensive per year. We cannot justify the cost as a small company but we would gladly pay 50% more just to add another 500-1,000 entries.

Avantages

It has made our inventory control so much easier, and we are having far less issues such as over assigning our products to clients versus how much we actually have available.

Inconvénients

The main things I don't like about Sortly are the limits of Sub-Folders and the limits of characters you are allowed to have in the text boxes.

Alternatives envisagées 

Pourquoi passer à Sortly

Avantages

I really enjoy how easy the app is to use because I do not have to spend much time training other staff members to use it. The Inventory Management and Control aspects of sortly are really what makes the app so worth using though.

Inconvénients

I do not like the group items feature that has been included. My items used to stay grouped together, and now I have to click the button every time to get them to group back together.

Avantages

I like that it’s an easy to use interface.

Inconvénients

I wish it would connect to Shopify. Other than that there’s nothing to dislike.

Avantages

We love the ease of use, the barcoding, and the reporting features of Sortly. Our most favorite part of utilizing Sortly was being able to add photos of the parts for better identification and inventory management. Their customer service has been great for all of our questions and we are truly happy to have this system.

Inconvénients

Sortly is still working on feature improvements daily and we hope and look forward to a picking feature for pulling parts for jobs. Sortly truly cares about suggestions and opinions and will even keep you posted on the status of your request instead of leaving you guessing.

Alternatives envisagées 

Pourquoi passer à Sortly

Avantages

I'm an interior designer, and we use this to keep track of our client's inventory of furniture, artwork, and objects located in their houses, storage spaces, and at different vendors. I know that it's not what Sortly was designed for, but it works perfectly for it. It's very easy and convenient to be able to pull up the inventory and see what we've placed in different rooms, what needs to be pulled from storage, and what they actually own. It's very easy to add new items as needed. Sortly is indispensable in our day to day workflow and has literally transformed how we're able to interface with clients and manage their items.

Inconvénients

I wish that the option to crop and edit photos was consistent across platforms. I also wish that when there are multiples of an item that are located in different albums that the edits made to one apply to the other. But honestly, it is otherwise pretty close to perfect for our needs.

Avantages

Sortly makes it easy to add Tags and other locators to easily find items within the system

Inconvénients

Adding permissions of new folders has to be done for each person individually.

Avantages

The most useful features are its mobile access, Excel exporting ability, and ease of use.

Inconvénients

We had to manipulate Sortly to work with our warehousing and business model. It works ok, but we order materials by project name, and in order to make Sortly track that we had to tag projects. Preferably we would sort and save items under project name and locate them in Sortly under row and bin #. However, because the items we order are large quantities we have to put 20 pallets of flooring, for example, into 20 bin locations, even though they are all just "one item description". This becomes cumbersome because Sortly only allows one location per item, so we would have to create all these folders for each item. Instead we add them by row and bin # (with no location in Sortly), then add the project name as a tag.

Avantages

I like the ability to scan and easily print QR codes.

Inconvénients

That I cannot "undo" an action. That it is difficult for me to see Sortly history and to remember what went where and who moved it. I do not like that when moving an item into a folder, that the search cannot be specific- For example if I have the folder of "Jane Doe" in 12 different folders by month, and I want to move an item to "Jane Doe" in "July", I cannot search "Jane Doe July", I have to search "Jane Doe" and scroll through multiple "Jane Doe" entries to find her in "July".
I also think the bar code scanner in the app could be improved. When you are scanning within a folder, and at the top there is a note that tells you what folder you are "searching within" I wish there was an easy way to click that and change it to search in another folder, rather than going back and selecting the folder and then going back to the barcode search scanner. Also, when I am scanning and searching within a folder and I "add a quick action" and want to "Choose folder before scanning", when I go to search for the folder in the search bar the search bar page looks strange saying "nothing to see to see here" and the search bar looks different and for a while I didn't realize could still use it

Avantages

Our non- profit uses Sortly to keep track of all statistics. Along with what we give away to our foster families and foster children. It is an invaluable software for our non- profit!

Inconvénients

Once we set up our fields it gave us a lot of freedom to use the software to meet our needs.

Avantages

It keeps us well organized as we stock alot of one of kind pieces so need a comprehensive tracking system to track multiple items at multiple locations. The program has generally been good for this, would highly recommend if you do not have a ton of products you are tracking.

Inconvénients

Each item has 10 data categories to add additional information about the piece, these categories max at 10 and the categories themselves have a low maximum allowed -- like drop down menu categories have a maximum of 250 items. These are all maxed for us and we still continue to acquire new inventory that I now cannot add. To get around this I created another category with the same name "part 2" like "artist 2" and "size 2"...we are too invested in the software at this point to switch but it also is going to render useless if we continue growing our art inventory.

Avantages

It was easy to enter all our data, provided the level of flexibility we needed in order to capture all the asset variations, and allowed us to quickly see what our inventory was, and where it was allocated.

Inconvénients

Having to open folders in order to see whether a change (addition or subtraction of assets) had been made.

Avantages

Keeps track of our product inventory so we know where our item is located and how much of the item is in stock & when we need to order more.

Inconvénients

That you need to manually set the alarm for when the product expires. Also, when performing a search, you need to fill in exactly how it was entered initially otherwise it may not show up.

Avantages

I searched high and low for a program like this one. Currently we're on the "advanced plan" and this fulfills all our needs at this moment. I like the custom fields you can create. I made "location", "expires on" and "last check" because we have to uphold our ISO9001 standard.
Another helpful trick is you can add pictures and "variations" of an item. For example: gloves. You can add "non sterile gloves" and sub them in size or color if you would want that. That way you don't clutter your inventory and if you type "gloves" you get them all at once.
Another big one for me are the stats you can check. Which items have a high flow? Do I need to adjust stock? (You can also set alerts btw, so you don't run out of important items).
Higher plans give more features off course, but for the moment Sortly does what needs to be done for us. In the near future I'm planning on using QR/barcodes for easy IN/OUT.

Inconvénients

At times the adjustments to stock take a few agonizing seconds to long to go through. Also using my smartphone in the stockroom is less user friendly. That's also the main reason for me to start using QR/barcodes.
Not really a con but more something that's not included in my current plan is: I only have 2 seats. So only me and a collegue can adjust inventory. Upgrading just for this isn't an option so we deal with it.

Avantages

How easy it was to scan barcodes and look up items and then modify the items to match our products. Being able to use Tablets and personal devices to install the app to be able to check inventory.

Inconvénients

We do with there was a better way to add and remove items from the inventory. We are still new to using the program but wish there was a quick way to scan a barcode to have it decrease inventory by one when someone takes an item.

Avantages

I´ve been using sortly for almost 4 years now, and it was a game changer to my company. I always give feedbacks because i know you guys always pay attention to them and through the years you have been always improving the app.

Inconvénients

We struggle a bit with the mobile app and also I don´t know how to track sales. How to instead of moving to a folder that i call "sold items" i can actually press a button that says that it was sold? im asking this because i would love to have automatic reports instead of doing them by myself.

Avantages

Ease of use for warehouses, easily add pictures and barcodes.

Inconvénients

The biggest issue I have is not being able to update all items with the same sku or sortly id through all "warehouses" easily.
Lets say I have a part our price changed and they changed the barcode on it, I believe I should be able to make a change on one item and it reflect to all of the same items with matching sortly ID's. Since it does not work like that I'm seeing many duplicate items, lets say i change one picture on item x in warehouse a and warehouse b has the same item. If i were to move item x from a to b I would now have a new item in warehouse b instead of just updating the quantity +1
Not setup well for our business, have had to find work arounds to make inventory work for our truck stock.

Avantages

I love the functionality of being able to make multiple folders and sub folders and create so many inventory items and being able to group them/separate them. As well as the bulk import / barcode functions which are daily functions that me and my colleagues use every day.

Inconvénients

The lack of features that facilitate the life of users like me. For example a great feature that i would love for Sortly to implement would be the option to click and drag items or folders into other folders or sub-folders. That would be one of the greatest additions i could think of.

Avantages

We know all the items we haven on stock, we add and remove according to our needs. The app is wonderful and all our team collaborates efficiently.

Inconvénients

It is still hard to get reports in pdf, with pictures.
I would like to be able to.semd to my supplier in bulk. At this point we have mainly xls with links for pictures