Mobilexpense

Avantages

The key functionality of adding expenses, receipts, and making them into reports works well. Making workflows is a bit harder, feels very manual. Exact integration is a great feature.

Inconvénients

Customer service is quite non-responsive - I've requested an updated quote and simply received no reply - and there is no auto-scanning function.

Avantages

I like the most how easy it is to ask for reimbursement of expenses, how transparent it is because without a proper approval any report can not be processed and as an accountant I also like how easy it is to actually book the expenses and reimburse them. We have it connected to our ERP system Exact Online so in one click we have everything booked. Mapping of accounts is done according to type of expense so it is clear also for people who do not understand accounting rules.

Inconvénients

The only con is that sometimes after exporting the report to our ERP system there is a variance between total amount in Declaree and our ERP system due to different rounding of VAT amounts, so after export I need to check and make sure that both amounts match.

Avantages

This tool was introduced in our company for several branches and early on everything was done and verified manually. Thanks to MobileXpense, we have saved a lot of work on both the accounting and business sides.

Inconvénients

There are a few minor issues, as with all tools, perhaps slow performance at times, but if we want to change something in the MXP settings, we report it and the MXP team deals with it straight away.

Avantages

The easy handling and the possibility to implement a global travel expense accounting system in companies. Standardization of processes.

Inconvénients

It is not the cheapest system - especially in terms of implementation costs.

Avantages

It is easy to keep track of my expenses with the mobile application. Once I want to bundle them in a report, I can use the web portal. If someone explained it one time, it is easy to use.

Inconvénients

When users needs to have accounts in several entities/sites (e.g. Belgium and Germany) then it can happen that they struggle to login. These are small hiccups which can be solved quickly if you know how, but it is an inconvenience.

Avantages

Options for customizing the tool, support team,

Inconvénients

Server Performance, MXP is not particulary intuitive

Avantages

Userfriendly and ERP integration.
We use MXP as standardized solution within our group for submitting, approving and processing of travel expenses.

Inconvénients

Some change requests could be processed quicker.

Avantages

The intuitive and user-friendly interface of an application. Very convenient to manage expense flow and have an overview of their status.

Inconvénients

Better automation of some processes (i.e. taking some information from a receipt).

Avantages

It is fast, easy to use and you can create a report within the app. You don't have to login to a web portal to create a report.

Avantages

On line approval workflow
No more paperwork
Easy of use
Customer support
Cheaper than competitors for the basic version

Inconvénients

Additional options have additional costs (SpendController / SpendCatcher). There should be a global offer "all inclusive" at a competitive price.

Avantages

Das ihr es anpassbar gemacht habt. Man kann seine individuellen Bedürfnisse mit einbringen, bleibt aber trotzdem am Standard. Außerdem können viele Schnittstellen zu anderen Systemen angebunden werden. Und das der Fokus nicht nur auf den Einreichern und Führungskräften liegt, sondern auch auf der Buchhaltung und wie diese die Daten ggf. noch anpassen muss.

Inconvénients

Das die technische Entwicklung doch immer länger dauert als gedacht. z.B. das in der Web Ansicht Belege nicht automatisch ausgelesen werden, dass in der App nur ein kompletter Bericht abgelehnt werden kann, im Web aber auch einzelne, dass man bei längeren Reisen immer alles mehrfach ausfüllen muss, obwohl es die gleichen individuellen Daten sind, die hinterlegt werden müssen.

Avantages

Einfach zu bedienen.
Als Admin hat man sehr viele Möglichkeiten und kann Anpassungen sehr schnell und einfach umsetzen.
Die Verwaltung der Nutzer ist auch sehr übersichtlich gestaltet.

Inconvénients

Die OCR-Erkennung von Dokumenten funktioniert leider nicht so gut.
Es wäre auch toll, wenn man über die App mehrere Fotos hochladen könnte für eine Ausgabe.

Avantages

MobileXpense has been our supplier for a very long time, and we attribute our partnership tothe great customer service offered by the friendly and high experienced team, the very user friendly web/mob app and the continually enhanced features and functionalities, that never let us down...

Inconvénients

More globally enhanced reporting features will be something i'd highly recommend. More regular updates to the Web version.

Avantages

user-friendliness
advanced functionalities
integrations with ERP/ Creditcards
single sign on
white label native app

Inconvénients

Really hard to mention any cons, since this is the expense app we have been waiting for.

Avantages

The main advantage of this software is the easy usage. Additionally as it can be accessed from anywhere (also ourside our company network) this helps the users to submit expenses in time. Flexibility in customizing and local requirements helped us to achieve our goals and we were able to rollout MXP nearly globally.

Inconvénients

What is missing is the overview of where the automatic workflows are sent. Especially in case cost center owner or Supervisors are changing after the submission it is hard and timeconsuming to search where the approval is stuck. Here an overview in the history (Workflow / Approval sent to) would be an andvantage and would safe time in researching.

Avantages

Easy to use, simple to implement, easy to customize; Can support all relevant / standard interfaces

Inconvénients

Reporting, especial creating own reports is tricky ; create reports for more than entity or global is challenging.

Avantages

Our process was simplified at the start of the pilot and therefore experienced a relatively easy implementation. The project manager made sure we covered our basics - where missed. The application is easily accessible on many platforms. The admin screens are easy too; simple enough for our Non-IT country admins to support and use.

After project implementation, the operational support has been up to the mark. We're yet to face an issue they were not able to resolve.

Inconvénients

The mobile app was not aesthetically pleasing to many of our users. It served the purpose but could do with a facelift with a professional "user experience" consultant. Also would be great if the manual log-in screen could recognise when a user is trying to use his company email (SSO) and connect them there seamlessly. Right now we have to clearly demarcate Single-Sign-On link from the Manual log-in.

Avantages

It is well suited for multi national travel and fit my needs in an efficient way. I would totally recommend it!

Inconvénients

Sometimes I need to update some internal fields but the support team is always there to provide me an excellent service!

Avantages

It is very user-friendly and data driven.

Inconvénients

They are totally focussed on declarations. So we miss the expansion to other HR and reporting processes.

Avantages

It makes reporting expenses much quicker and there's no need to store paper receipts. Also, you can send the expenses to the supervisor directly and, since it integrates with the accounting software, reimbursements of expenses are faster.

Inconvénients

I'd like to introduce mileage by tapping on the map. Right now I usually just introduce the address.

Avantages

This software makes it way forward us to track our travel expenses for each job. What we use for gas and track the miles we travel to each job.

Inconvénients

I haven’t came across a con just yet. I’m hoping we done. Because I want to continue to use this software

Avantages

especially the data feed of Credit cards in the expense module saves time for the end user in his expense note declaration.

Inconvénients

Sometimes support is a bit slow in their response. .

Avantages

Easy to work with and very simple to understand.

Inconvénients

Nothing, I could not find anything that I don’t like.

Avantages

Very flexible in setup (almost all processes fit in), Multi language, easy to use, the supplier knows the Expense Declaration business .