vFairs

Avantages

-The interface was easy to use.
-The registration page was aesthetically pleasing.
-Email templates were great and customizable.
-Notifications were also easy to use.
The updates were simple.
-Overall registration setup was easy and customized to our needs.
-Having Matti Holdridge on site. She was with us from start to finish for the entire project, including setup, cleanup, and troubleshooting.
-The badges and lanyards that we designed were of supreme quality.
-The registration process for our attendees on site was so easy and seamless.

Inconvénients

Although we had a fabulous project manager who did everything, we did need to reach out to her every time, as the backend was not easy to navigate without detailed instructions. While we appreciate having a project manager, having an overview training session on each feature would have been nice. This way, the project manager wouldn't always depend on our timeline. As a small staff, it's sometimes easier to do a few things independently and then have the team edit.

Additionally, our daily schedule was put in as sessions instead of an agenda. We needed to be able to scan our attendees in only once per day, and it was hard at the event to find the correct session daily.

Each aspect of vFairs was customizable, which is great; as I said, we have a small office, so for certain features, it would have been nice to have templates to choose from or be advised ahead of time that because each aspect is customizable and needs to be built out, requires specific attention and a certain amount of time. Hence, a needs list for all features with a timeline for implementation. I would have planned better if I understood it better.

Avantages

The customization capabilities, and control for email communication customizations pre, during, and post event. It's a nice elevated event experience for attendees.

Inconvénients

The production turnaround time for certain features and graphic modifications. We were dissapointed to find out that a vFairs developer had to do the graphic updates/changes. We had to wait 1-2 days for that to get done. We were hoping to be able to control that, so it's a quicker turnaround update for our attendees, which really impacts the event outcome.

Avantages

Visually appealing interface for attendees, highly customizable app.

Inconvénients

Cannot facilitate check-in and badge printing onsite at the same time. Does not provide confirmation of QR code scan check-in to workshops to user. Certificate generation in app did not work as intended.

Avantages

For the second year, vFairs were recently the host for NDI’s virtual Disability Owned Convening. Ensuring accessibility was the most important consideration for NDI when choosing the platform for this event. Right from the start, vFairs understood this and worked with us to ensure all features were accessibility as possible. We were very impressed with both their knowledge and commitment to being accessible. Additionally, Ammemah and her team were incredibly responsive, obviously know the platform insight out and provided excellent customer service

Inconvénients

Some features not fully accessible so were not available to us

Alternatives envisagées 

Pourquoi passer à vFairs

Avantages

The many options available to us for our event. We also loved the help, knowledge and responsiveness of our project manager, [sensitive content hidden].

Inconvénients

Only that we were very dependent on [sensitive content hidden] for many registration revisions. But he was quick to respond, so it was ok. I just felt bad having to request so much of him.

Avantages

ability to do lead and virtual booths. great developer who was attentive to needs and gave realistic expectations

Inconvénients

still struggling with customer number being the identifier for customers, not emails or phone

Avantages

First time around with V-Fair and the entire process went perfect. From initial set up of allowances to actual staff being present for registration of our customers. Each V-Fair associate was professional and attentive to our needs.

Inconvénients

More training for our associates and vendors. When something is new, there is hesitation. Must create a user-friendly approach to this new technology.

Avantages

The team at VFairs, Hamda, Sidrah, and Faha,has been absolutely outstanding to work with. Their responsiveness to our organization's needs is exceptional, and they go above and beyond to ensure we have everything necessary for a seamless and successful Virtual Conservation Career Fair. Their professionalism and attention to detail have made all the difference in creating a smooth experience for us. The platform itself is amazing, too, allowing easy use and an engaging experience for our attendees and exhibitors.

Inconvénients

Needing to understand how to best utilize the platform updates earlier on - there were a lot of great updates this year that I should have had a better hold on before the fair.

Avantages

Regular assistance and guidance, easy to use site

Inconvénients

There are some extra features that could be added

Avantages

[sensitive content hidden] is great to work with! She's professional and on time during meetings.

Inconvénients

Lack of analytics expertise. Missing deadlines.

Avantages

[sensitive content hidden] and his team are always willing to help - and quickly. We push the vFairs system to its absolute limits packing it with just about everything you can think of - we wouldn't be able to do what we do without vFairs!

Inconvénients

Sometimes I wish they weren't so helpful ;) which is a great problem to have - as you can't keep adding more and more to an event - just because it leads to more work on my end, but that being said they are incredible to work with!

Avantages

To say the support received is the best would be a gross understatement. Many products and platforms offer exciting and engaging virtual experiences but the individualized and immediate support we receive with vFairs has left us totally impressed.

Inconvénients

We are able to customize several aspects of the platform but there are a few minor items that would help ensure a flawless event. Nothing critical but as an example, a hybrid admin/attendee persona would be helpful for us.

Avantages

Our association has wanted to utilize a conference app for several years. However, the financial costs and time needed to effectively manage an app kept us from moving forward. That all changed when we were introduced to vFairs. They worked with us on securing a price that we could afford and offered a dedicated team to assist with app construction, organization, and deployment. Ammemah was WONDERFUL to work with. She had a great team that was highly attentive to our needs, provided clear and timely feedback/responses, and met with our planning team on a regular basis. The app was a big hit with our conference attendees and we look forward to making it even better next year!

Inconvénients

The only con to vFairs was that we didn't find it sooner

Avantages

vFairs has been in the virtual event planning business long enough to know how to plan and execute a flawless experience. We found their team to be highly skilled, professional, collaborative, fast responding, and a pleasure to work with. Our project manager, [sensitive content hidden] , and Customer Success Manager, [sensitive content hidden] , were deeply committed to the success of our event. Throughout the entire planning and execution process we felt well taken care of.

Inconvénients

The vFairs platform is highly customizable; it can be intimidating for inexperienced event planners to create the online platform with content and images. We appreciated the options to use standard templates and the help from our project manager in keeping things moving along when we were paralyzed by decision making fatigue. There were more tasks to setting up the event than we originally thought. The first year using vFairs we left too much to the end and were under pressure finishing.

Avantages

Working with [sensitive content hidden] was a wonderful experience!

Inconvénients

Everything was GREAT. I can't think of anything that wasn't smooth during this whole process.

Avantages

Ease of setting up booths, rapid response of account representatives [sensitive content hidden], and the look and feel of the Lobby and booths.

Inconvénients

Difficulty navigating the report section and finding the reports we needed; at times it was difficult to find information and "how-to" on the website

Avantages

They are extremely flexible, dedicated to customer needs, and get at customer service.

Inconvénients

We have been happy with all the service that vFairs has provided.

Avantages

The vFairs platform was incredibly easy to use for our virtual career fair event this year! We love that its features allow participants to feel that they're gaining all the benefits of attending a career fair without physical/distance barriers to attending one. The ease of use was, again, a major highlight, but the backend support we had in making the event happen was phenomenal. We can also pull valuable analytical data from this event, which makes a huge difference for the work our organization does!

Inconvénients

I think everything went incredibly smoothy, so there weren't really any issues that I could consider when using the platform.

Avantages

vFairs was very easy to use with a lot of features we found useful. It was nice to have registration, marketing, and event functionality all in one place. The customer support was spectacular. [sensitive content hidden] kept us on schedule for our event, teaching us how to update and use the tool as we went along. She provided support to users on the day of, which was a big help.

Inconvénients

Overall, the management side of the tool was a little overwhelming, although that also is because there are a lot of features to customize! Users had a little trouble with one feature (networking) on the day of the event, but [sensitive content hidden] addressed those individual issues quickly and helped the users get access.

Avantages

Our team is thoroughly enjoying work with VFairs to prepare for an upcoming event. Their entire team, especially [sensitive content hidden], have been fundamental to the successful management of our project by being extremely organized, responsive, and providing our team with in-depth trainings on their platform. The platform itself is easy to use and offers hundreds of functionalities and customizations to choose from. We are also very pleased with the accessibility features and ease of implementation for our team.

Inconvénients

N/A - Nothing to report in terms of dissatisfaction with VFairs.

Avantages

The platform was appreciated greatly by our audience, and we received positive feedback throughout a consequent survey sent to everyone. In the setup phase the team from vFairs and especially [sensitive content hidden] our PM was very responsive and welcoming to any of our requests. When we requested a new feature it was seen as a new feature to develop for the platform, which we felt was a very fair way to work.

Avantages

Wider Talent Pool: vFairs opened our fair to a global audience, allowing us to connect with top talent from all corners of the world.
Streamlined Workflow: The platform offered a user-friendly interface for both attendees and recruiters, making navigation and interaction seamless.
Engaging Features: From live video interviews to chat functionalities, vFairs provided various tools to foster meaningful connections between candidates and companies.
Data & Analytics: The platform provided valuable insights into fair engagement, allowing us to assess its success and plan future events strategically.

Inconvénients

There are no cons that spring to mind for me

Avantages

vFairs is a platform unlike any I have seen. The platform is able to host virtual events with ease, acting as a tangible way for attendees to get a sense of an in-person event but online. The customer service team is impeccable, by replying in a timely manner. [sensitive content hidden] has gone above my expectation in terms of customer services, as well as the other team members including[sensitive content hidden] .

Inconvénients

From my limited understanding, all outgoing communications to attendees is done by vFairs. I wish there was a better way to integrate this.

Avantages

We are planning a first year conference in a virtual environment. vFAIRS has been there every step of the way with us, even though we've been working out a lot of logistical details on our end. Their professionalism and patience has been invaluable in bringing this event to life. Our account rep [sensitive content hidden] has been extremely responsive and helpful with all of our questions.

Inconvénients

As someone with a web development background, I am more comfortable with a lot more backend control, but for the average user I think the platform is perfectly suited.

Alternatives envisagées 

Avantages

Although everyone (including myself) raves about vFairs user-friendly interface, interactive features, comprehensive analytics, and flexibility for customization, my loudest applause goes to [sensitive content hidden] for CONSISTENTLY providing EXCEPTIONAL customer support by ensuring a smooth experience and promptly addressing any concerns.

Inconvénients

While vFairs offers great features, the costs can be a drawback.